BINUS University has an institutional procurement process to ensure that the sourcing of food, supplies, and other goods and services is conducted through an established and accountable mechanism.

The BINUS Procurement Portal supports the university’s formal procurement and supplier management process. As part of this process, BINUS incorporates sustainability requirements into its Vendor Guidelines (Page 5, Point 2.1.1, No. 12). Prospective suppliers are required to align with environmental sustainability principles, demonstrating that sustainability considerations are included in the university’s supplier selection and engagement process. The Vendor Guidelines also extend BINUS’s reduce, reuse, and recycle policies to organizations and companies collaborating with the university.

Furthermore, Rector’s Decree No. 0136A (Part II, Points R and U) establishes additional institutional commitments related to responsible procurement. Point R emphasizes the provision of healthy, safe, and hygienic food for students, faculty, and staff, ensuring that food served within campus canteens is sourced from trusted and certified suppliers adhering to quality and food safety standards. Meanwhile, Point U emphasizes efforts to procure goods and services from suppliers that support environmental sustainability (Melakukan upaya penyediaan barang dan jasa berasal dari pemasok yang mendukung kelestarian lingkungan hidup). Together, these provisions demonstrate BINUS University’s commitment to both environmentally responsible sourcing and safe food procurement.

The supplier registration process includes evaluations of financial performance, tax and legal compliance, sustainability, relationships, and reputation. Suppliers must also complete the required declarations, which includes commitments relating to business ethics and the prevention of improper inducements in procurement. These requirements establish supplier screening and accountability measures as part of BINUS’s procurement process. This provides an institutional basis for responsible and sustainable sourcing, rather than relying solely on individual purchasing practices.

In addition, BINUS University requires prospective suppliers to submit a signed Integrity Pact (Pakta Integritas) as part of the supplier registration process. The template is publicly available through the BINUS Procurement Portal, providing a documented basis for suppliers to formally acknowledge their integrity obligations before engaging in procurement with the university. This requirement reinforces supplier accountability and supports ethical conduct throughout the procurement process.

For food and beverage procurement, the CEO Decree establishes specific requirements for vendors supplying food and beverages for institutional activities. Vendors must meet hygiene standards, must not have conflicts of interest with BINUS stakeholders or employees, and must not be listed on the institution’s blacklist. The decree also regulates vendor eligibility and selection, requiring the Procurement Department to evaluate and verify new vendors for qualifying purchases. Procurement transactions must comply with applicable budget standards and financial procedures, use cashless payments, and be supported by official invoices or point-of-sale receipts.

Through its formal procurement mechanisms, supplier screening procedures, Integrity Pact requirements, and explicit sustainability provisions in the Vendor Guidelines, BINUS University demonstrates an institutional commitment to ethical and responsible sourcing of food and supplies. By incorporating ethical conduct, supplier accountability, and environmental sustainability into its procurement process, BINUS extends responsible sourcing expectations to external suppliers and supports sustainable consumption and responsible procurement.